When you need to obtain official documents from the Philippine Statistics Authority (PSA) on behalf of another person, a Sample Authorization Letter for PSA Request becomes your indispensable tool. This formal document clearly states your permission to act for someone else in their PSA transaction, ensuring a smooth and legally compliant process.
Understanding the Sample Authorization Letter for Psa Request
A Sample Authorization Letter for PSA Request is a crucial document that grants specific authority to an individual to act on behalf of another person when dealing with the Philippine Statistics Authority (PSA). This is often necessary when the person who needs the document cannot personally go to the PSA office or request it online due to various reasons like being abroad, having mobility issues, or simply being busy. The importance of having a properly drafted authorization letter cannot be overstated, as it serves as legal proof of consent and prevents potential disputes or misunderstandings.
The key elements of a well-structured Sample Authorization Letter for PSA Request include:
- Full names and addresses of both the authorizing party (the person granting permission) and the authorized representative (the person acting on their behalf).
- A clear and specific statement of the document(s) being requested (e.g., Birth Certificate, Marriage Certificate, CENOMAR).
- The exact purpose of the request.
- The period for which the authorization is valid.
- The signature of the authorizing party, along with the date.
To further illustrate its components, consider this:
| Element | Description |
|---|---|
| Authorizing Party Details | Full Name, Address, Contact Number |
| Authorized Representative Details | Full Name, Address, Contact Number |
| Document(s) Requested | Specific PSA document (e.g., Birth Certificate) |
| Purpose of Request | Reason for needing the document |
| Validity Period | Start and End Date of Authorization |
Sample Authorization Letter for Psa Request for a Relative Obtaining a Birth Certificate
To Whom It May Concern,
I, [Full Name of Authorizing Party], residing at [Address of Authorizing Party], hereby authorize my [Relationship to Authorized Representative, e.g., sibling], [Full Name of Authorized Representative], residing at [Address of Authorized Representative], to request and claim my Birth Certificate from the Philippine Statistics Authority (PSA) on my behalf.
This authorization is valid for a period of [Number] days from the date of this letter.
Thank you for your assistance.
Sincerely,
[Signature of Authorizing Party]
[Printed Name of Authorizing Party]
[Date]
Sample Authorization Letter for Psa Request for a Friend Collecting a Marriage Certificate
Dear Sir/Madam,
I, [Full Name of Authorizing Party], located at [Address of Authorizing Party], wish to authorize my friend, [Full Name of Authorized Representative], with address at [Address of Authorized Representative], to collect my Marriage Certificate from the Philippine Statistics Authority (PSA) for me.
I have been unable to personally appear due to [Reason for inability to appear].
This authorization is effective from [Start Date] to [End Date].
Your prompt attention to this matter is greatly appreciated.
Respectfully,
[Signature of Authorizing Party]
[Printed Name of Authorizing Party]
[Date]
Sample Authorization Letter for Psa Request for a Parent Requesting a Child's Birth Certificate
To the Philippine Statistics Authority,
This letter serves as my formal authorization for my [Parent's Relationship, e.g., mother], [Full Name of Authorizing Party], of [Address of Authorizing Party], to obtain a certified copy of the Birth Certificate of my child, [Child's Full Name], born on [Child's Date of Birth], from your office.
I am unable to do so personally due to [Reason].
This authorization is valid until the Birth Certificate is successfully obtained.
Thank you,
[Signature of Authorizing Party]
[Printed Name of Authorizing Party]
[Date]
Sample Authorization Letter for Psa Request for a Spouse Obtaining CENOMAR
Subject: Authorization Letter for CENOMAR Request
I, [Full Name of Authorizing Party], of [Address of Authorizing Party], do hereby authorize my spouse, [Full Name of Authorized Representative], residing at [Address of Authorized Representative], to request and obtain my Certificate of No Marriage (CENOMAR) from the Philippine Statistics Authority (PSA).
This is for [Purpose of CENOMAR request, e.g., visa application].
This authorization is valid for [Number] months from the date of issuance.
Your cooperation is highly valued.
Sincerely,
[Signature of Authorizing Party]
[Printed Name of Authorizing Party]
[Date]
Sample Authorization Letter for Psa Request for an Attorney-in-Fact
KNOW ALL MEN BY THESE PRESENTS:
I, [Full Name of Principal], of legal age, Filipino citizen, and residing at [Address of Principal], do hereby APPOINT [Full Name of Attorney-in-Fact], of legal age, Filipino citizen, and residing at [Address of Attorney-in-Fact], to be my true and lawful attorney-in-fact, for me and in my name, place, and stead, to do the following acts:
To request, obtain, and receive certified copies of my [Specify Document, e.g., Birth Certificate] from the Philippine Statistics Authority (PSA).
This Special Power of Attorney is granted to handle this specific transaction and shall remain in full force and effect until the task is completed or revoked by me in writing.
IN WITNESS WHEREOF, I have hereunto set my hand this [Day] day of [Month], [Year], at [Place].
_________________________
[Printed Name of Principal]
Signed in the presence of:
_________________________
This section provides a Sample Authorization Letter for PSA Request for an attorney-in-fact, which is a more formal and legally binding document. It's typically used when a person legally empowers another to act on their behalf for a wide range of matters, including PSA requests.
Sample Authorization Letter for Psa Request for a Relative Abroad
To Whom It May Concern,
I, [Full Name of Authorizing Party], a citizen of the Philippines currently residing at [Foreign Address], hereby grant my [Relationship, e.g., aunt], [Full Name of Authorized Representative], with address at [Philippine Address], the authority to request and collect my [Specify Document, e.g., Birth Certificate] from the Philippine Statistics Authority (PSA) on my behalf.
I have attached a copy of my valid passport for identification purposes.
This authorization is effective immediately and will remain valid until the retrieval of the document.
Your kind consideration is highly appreciated.
Sincerely,
[Signature of Authorizing Party]
[Printed Name of Authorizing Party]
[Date]
Sample Authorization Letter for Psa Request for a Guardian for a Minor
To the Philippine Statistics Authority,
This letter is to formally authorize [Full Name of Guardian], who is the legal guardian of [Full Name of Minor], a minor residing at [Minor's Address], to obtain the [Specify Document, e.g., Birth Certificate of Minor] from your office.
I, [Full Name of Guardian], am acting in my capacity as legal guardian, as evidenced by the attached [Proof of Guardianship, e.g., Court Order].
Please extend your full cooperation in this matter.
Thank you,
[Signature of Guardian]
[Printed Name of Guardian]
[Date]
Sample Authorization Letter for Psa Request for a Company Representative
To Whom It May Concern,
This is to certify that [Full Name of Company Representative], an employee of [Company Name] with Employee ID [Employee ID Number], is hereby authorized to request and claim official documents from the Philippine Statistics Authority (PSA) on behalf of our company. The documents requested are for [Purpose of Request, e.g., business registration verification].
[Company Name] is located at [Company Address].
This authorization is valid for a period of [Duration, e.g., one year] from the date of this letter.
Please grant [Full Name of Company Representative] the necessary assistance.
Sincerely,
[Signature of Authorized Company Officer]
[Printed Name and Position of Authorized Company Officer]
[Company Name]
[Date]
Sample Authorization Letter for Psa Request for a Legal Representative
Dear Sir/Madam,
Please be advised that I, [Full Name of Client], hereby appoint [Full Name of Legal Representative], my legal counsel, to act on my behalf in all matters pertaining to the retrieval of my [Specify Document, e.g., Marriage Certificate] from the Philippine Statistics Authority (PSA).
This authorization is granted due to [Reason, e.g., ongoing legal proceedings].
This letter serves as proof of my consent and authorization.
Your cooperation with my legal representative is greatly appreciated.
Respectfully,
[Signature of Client]
[Printed Name of Client]
[Date]
In conclusion, understanding and utilizing a Sample Authorization Letter for PSA Request is essential for anyone who needs to delegate the task of obtaining official documents from the Philippine Statistics Authority. Whether it's for personal reasons, family matters, or professional obligations, a well-prepared authorization letter ensures that the process is conducted efficiently and in accordance with PSA regulations, saving you time and potential hassle.